Faculty & Staff

GFS Deadlines and Information

Getting Started for 2014–2015

1. Aid Year Activation for 2014-2015

We are preparing GFS for 2014-2015 entry and anticipate having the system available for you by Friday, August 1, 2014 at 8 am. As you know, students must be Aid Year Activated for the 2015 Aid Year before aid can be entered. Aid Year Activation establishes the student's TAL Category and Home Department. The FAO will batch Aid Year Activate all active students (including PostDocs) before Friday morning. The batch process assigns TAL Categories based on the student's billing status for Autumn 2014-2015. Please review the Aid Year Activation for your students: you may still need to update or add Aid Year Activation for students whose status may be changing, e.g. from GR to TGR. There may also be home department issues for students with active programs in multiple departments. It is much easier to make Aid Year Activation changes before aid is entered.

2. Graduate Health Insurance Subsidy

The basics of the Cardinal Care subsidy program will remain the same as this past year. General information about Cardinal Care is at vaden.stanford.edu and information about the subsidy is at vaden.stanford.edu/insurance/cardinal-care/cost-coverage. The FAO will begin running the batch process that assigns health insurance subsidies on Friday, August 1, so students will be able to see the anticipated aid on their student accounts.

3. Visiting Student Researchers

A reminder about the monthly billing cycle for Visiting Student Researchers: Their September charges will appear on their Autumn 2014-2015 student account. Their September support must be entered in GFS in the 2015 Aid Year to appear correctly on their account. Other categories of non-matriculated students (PostDocs included) still require aid for September to be entered in the Summer term of the 2014 Aid Year.

4. Miscellaneous

  • Autumn Quarter disbursements to student accounts will begin on Saturday, 9/13/14. Students, except TGR and Honors Co-op students, must be enrolled in 8 units in order for anticipated aid to disburse to their student account.
  • The "GFS Deadlines for Autumn Quarter" message will be sent at the end of August.
  • Coming Soon - FAO and Application Support, with the help of some GFS Power Users, have been working on a process that will allow GFS Users to enter batches of aid lines from an Excel Spreadsheet rather than doing entries one by one in GFS. If this sounds interesting to you, stay tuned for more information before starting your entry for the 2015 Aid Year. This new process will be available no later than mid-August.

5. GFS Help

  • HelpSU
    For technical problems with GFS data entry or approval, please send a HelpSU ticket.
    Choose Request Category: "Administrative Applications", Request Type: "PeopleSoft GFS".
  • In-Person GFS Help - Friday Open Labs
    Users who would like personalized help with their GFS questions, or who would like to go through the online training in a lab setting with a knowledgeable user on hand, are encouraged to attend a drop-in lab:
    Days: Friday morning
    Time: 9:00 - Noon
    Where: Birch Modular, Lab B, 215 Panama Street
  • GFS Policy Manual
    The GFS Policy Manual is part of the Financial Aid Office website, gfs.stanford.edu.
Updated on August 13, 2014 9:54 AM